Public Show Setup Information
Welcome to the 2025 Overland Park, KS., Swaparama and Public Show
The N Scale Enthusiast (NSE) hosting the National N Scale Convention (NNSC) thanks you for your support as a N Scale manufacturers, dealers and just folks that have more trains than they can actually run on their layout.
There are many things that NSE has in place to help enhance one of our basic missions, which is support of the N Scale Model Railroad Hobby. This all starts with registering for the NNSC. Online registration is available from January 7th, 2025, through June 16nd 2025.
At the NNSC on Registration Wednesday, there will be tables set aside where product literature, announcements and company specific information can be placed. This is a chance to immediately publicize your product offering(s) to all registered convention attendees. Please contact the convention management team, Dick Ollendorf, Skip Hayes (Dick@NationalNScaleConvention.com) (trainnbyskip@yahoo.com) for details.
The best way for N Scale manufacturers and vendors to interact with both convention attendees as well as the general public is to have exhibition and sales space in the NNSC Public Show. This event is in both upper and lower Ballrooms Several changes are being introduced for the 2025 Convention, both to celebrate the 31st Anniversary Convention and to enhance the experience. Foremost among these changes is the co-location of multiple operational N Scale Layouts with the vendor tables in the same room.
Each table space is 6’x30” and electricity is available as an added charge. There is a special vendor registration available as well as a reduced rate for “helpers” as needed. Additionally, this type of registration is eligible to purchase both Saturday night Convention banquet tickets and events, participate in the well-regarded Thursday night live N Scale Auction and purchase tickets to the manufacturers breakfast.
6100 College Blvd. Overland Park KS 66211
This year because we're having a blend of both vendors and layouts occupying the same space and that we're dealing with two ballrooms one upper and one lower the set up time will be different than previous years. All personnel working in these areas starting Friday morning will be required to wear their badges that are specifically marked to allow them entrance into these ballrooms.
Layout Setups
Access to both the Cottonwood and leatherwood ballrooms will begin at 9:00 Thursday morning. All layouts need to be completely set up by 6:00 PM. On both levels will be access doors to allow you to roll in your modules in the borough assigned to you. The following people will coordinate your setup locations in the ballrooms. Coy Coles, Collin Reinhart, Mark Bandy and Bruce Alcock
Vendor Setups
Coordinators for vendor setups are Neil Carnaby, Mark Bandy and Colin Reinhardt
Cottonwood Ballroom
Since we have two ballrooms this year please check in your registration packet and determine which floor you'll be assigned. If you've been assigned the upper floor in the Cottonwood setup time will be Friday morning. On Friday setup time will start at 7:00AM to 9:00AM for all vendors to complete setup before the operating hours for the Private Show, which start at 09:00 on Friday with exclusive access for all registered NSE convention attendees until 12:00 and then the doors will open at moon on Friday for both NSE convention attendees and the general public (non-convention attendees) until 4:00PM. Saturday hours are from 09:30AM until 4:00PM for both Convention attendees and the general public.
Leatherwood Ballroom
If you've been assigned to the leatherwood ballroom it's because You have purchased a large quantity of tables and need the additional time to set up.
Set up time starts Thursday morning at 9:00 it must be completed by 6:00 PM. Last minute adjustments can be made Friday morning before 9:00.
On-site during this process will be Neal Carnaby, Skip Hayes and Collin Reinhart that can answer your questions.
The Manufacturers Breakfast is an event used to announce new products, future vendor plans as well as N-gauging with other vendors/hobbyists over a buffet style breakfast. This year, the manufacturer’s breakfast will be held on Saturday prior to the opening of the Swap Meet from 7:30AM-9:30AM. This time change will allow attendees to hear about new developments and have the chance to discuss in more detail with those vendors during the course of the Saturday Swap meet session. The NSE Board are pleased to announce that Scale Trains of Cleveland, TN will be the emceeing again for this annual tradition.
NSE public show team
